NHVR Master Code implementation toolkit.
Practical templates to start or strengthen your system. Download, adapt to your operation, and review them against your own risks and the official NHVR Code.
Core templates
Detailed, editable tools with our logo and contact details, document control, evidence, action owners, deadlines and verification. Adapt and approve them for your operation.
Hazard and near-miss reporting form
Report an unsafe condition, immediate action, responsible owner and follow-up verification.
- Activity and risk domain
- Escalation and corrective action
- Evidence and close-out review
- Document control, accountable owners and review dates
- Evidence, corrective actions and verified close-out
CoR hazard and risk register
Record activities, hazards, risk ratings, controls, owners and review dates.
- Activity column aligned to the 45 Code activities
- Likelihood × consequence rating
- Control owner and verification method
- Document control, accountable owners and review dates
- Evidence, corrective actions and verified close-out
- XLSX: 50 entries, risk formulas, rating validation, status dropdowns and overdue alerts
Site and driver induction checklist
Induct drivers, contractors and visitors to site rules and transport hazards.
- Traffic separation and exclusion zones
- Reporting and stop-work channels
- Sign-off fields
- Document control, accountable owners and review dates
- Evidence, corrective actions and verified close-out
Fit-for-duty declaration
A start-of-shift self-declaration with a confidential stand-down pathway.
- Fatigue, medication and wellbeing prompts
- Supervisor response steps
- No identifying health detail required
- Document control, accountable owners and review dates
- Evidence, corrective actions and verified close-out
Vehicle maintenance and defect log
Track scheduled services, defects, risk ranking and return-to-service sign-off.
- Defect severity ranking
- Return-to-service authorisation
- Provider and parts records
- Document control, accountable owners and review dates
- Evidence, corrective actions and verified close-out
Internal CoR audit checklist
Field verification prompts for testing whether controls work in practice.
- Sampling guidance
- Finding, owner, due date
- Grouped by Code activity group
- Document control, accountable owners and review dates
- Evidence, corrective actions and verified close-out
Contractor assurance questionnaire
Pre-engagement and periodic checks for carriers and service providers.
- Fatigue, mass and maintenance questions
- Evidence requested
- Corrective action follow-up
- Document control, accountable owners and review dates
- Evidence, corrective actions and verified close-out
Driver and yard cards
Printable cards for drivers and loading staff. Translations are prepared to support understanding; the English text prevails and should be checked locally.
Bilingual pre-trip checklist
English alongside a second language: tyres, brakes, lights, coupling, load and fitness checks with a defect escalation step.
Axle mass and load restraint summary
A visual one-page reference for loading staff: placement over axle groups, restraint principles and pre-departure checks. Refer to the Load Restraint Guide for methods.
Stop-work and stand-down card
A pocket reminder of when and how to stop, report and escalate a safety concern such as fatigue, a defect or an unsafe load. It is a safety escalation and refusal reminder, not legal advice or a statement of legal protection.